Administrative Specialist

Eagan, MN

PE Services is growing and we would love for you to be a part of it.

The Administrative Specialist is responsible for managing daily administrative support activities such as coordinating meetings, maintaining records, handling communications, and serving as the professional point of contact for visitors and project staff. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact.

Responsibilities

Communication:

  • Point of contact to support internal and external stakeholders.
  • Handle incoming and outgoing correspondence.
  • Collaborate with project team members and committee chairs.
  • Assist in project management by tracking deadlines and facilitating communication.
  • Prepare communications and proofread.

Document and Data Management:

  • Create, update and format documents, reports, and presentations.
  • Maintain filing systems and databases, both physical and digital.
  • Maintain contact lists.
  • Technical Support and Support to Leaders
  • Generate reports and analyze data as directed.
  • Provide technical support to management and team members.
  • Facilitate conference calls and meeting room audiovisual equipment.
  • Assist with special projects and other duties as assigned. 

Scheduling and Coordination:

  • Meeting scheduling, including reserving meeting space and audiovisual equipment. 
  • Provide support for policy and technical committees including preparation of agendas, handouts, attendance sheets, meeting summaries and action item lists.
  • Prepare presentations and documents to meet ADA accessibility standards.
  • Coordinate project and company events.


Qualifications

  • High school diploma or equivalent education required
  • 3+ years of similar administrative assistant experience
  • Proficiency in Microsoft Office Suite, SharePoint, and Adobe Acrobat.
  • Ability to work independently as well as collaboratively to resolve unexpected challenges.
  • Strong communication skills and proven ability to demonstrate professionalism and maintain confidentiality.
  • Excellent time management skills and ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Attention to detail with accuracy in data entry, proofreading, and record maintenance.
  • Ability to develop procedures to improve efficiency.
  • Possess customer service skills to effectively support daily office operations, team members, and external stakeholders.

Hourly wage is expected to be $42-$45 depending on experience.